Date of last update: 25 May 2018
In this policy (hereinafter ‘the Policy’), VHS (hereinafter ‘the Company’) sets out how the Company handles and protects the personal data it collects about its customers and users of its online shopping site www.compactor.fr (hereinafter ‘the Site’) and informs them of the same.
The data controller is the Company VHS, with a capital of €20,000, registered with the Lille Métropole RCS (Registry of Commerce and Companies) under number 492 691 431, and with its head office at rue des Frères Lumière, 59160 Lomme.
The e-mail address for correspondence in respect of personal data protection is as follows [email protected].
Your personal data is necessary and therefore collected for the following purposes:
Your personal data and information about you are required for processing orders and for business relations. This information is essential for enabling us to respond to your requests in respect of orders, payment, delivery, complaint or product warranty management, and for contacting you when necessary.
Payment security means that your orders can be processed quickly and securely. When you make a payment, you are automatically directed to our banking partner’s server. Transactions are processed in secure mode guaranteeing the protection of the information provided. The TLS encryption protocol ensures that your card details (payment card number, expiry date and security code) encrypted on your computer, do not, under any circumstances, transit over the network or even within the Company. That is why you are asked to provide your card details for each new transaction.
Our banking partner may not authorise a transaction, without our being able to intervene.
When you create your account, you have an option to sign up to our newsletter and receive regular information about special offers, private sales and new collections on offer on the Site. For this purpose, we therefore require that as the owner of the email address supplied, you confirm that you accept to receive our newsletter.
You may at any time withdraw your consent and unsubscribe by clicking on the link provided at the bottom of each newsletter.
As an exception to the foregoing and in accordance with Article L 34-5 of the French Postal and Electronic Communications Code, we may send you marketing communications by email, even where you have not given your prior consent, on the condition that you are an existing VHS customer, that you did not indicate you did not wish to receive marketing communications when you created your account, and that the information we send you concerns products or services similar to those with which we have already provided you. You may unsubscribe at any time by clicking on the link to unsubscribe provided in each email.
If you make purchases on VHS, if you place items in your basket on the Site, if you save products in your ‘Wish List’ or if you recommend a product to a friend, you will receive alerts and product suggestions by email. You will receive these emails even if you have not subscribed to our newsletter. As such, we wish to send you personalised information about the products in our range likely to be of interest based on your recent purchases or an interest you have shown in certain products. If you no longer wish to receive product suggestions or, generally, advertising messages, you may object at any time by simply sending written notification (by email or post) using the addresses indicated in Paragraph 1 of the Policy. A link to unsubscribe is also provided in every email.
This service allows customers who are registered with us to leave a review on the Site for a product they have purchased or to ask a question about a product offered on the Site and share their experience. Published opinions and questions are publicly available and may be consulted on the Site at any time. Customers who use these features authorise the Company to publish and pass on their reviews or questions about products on the Site. Reviews shall not be defamatory, abusive, offensive, vulgar, nor slanderous in respect of third parties, and natural or legal persons. They shall not be racist, incite discrimination nor prejudice the integrity/reputation of others. Furthermore, they shall not be violent nor pornographic, and more generally, non-compliant with current legislation.
As such, the Company reserves the right to delete any review that does not comply with the above requirements.
The Site may contain links to various sites and social networking platforms run on third-party servers by individuals or organisations over which we have no control (by way of example the Company cites Facebook, Pinterest and similar). As such, the Company may not, under any circumstances, be held responsible for how your data is stored or used on such third-party servers. To understand how your data will be used, we recommend you read the data protection policy of every individual third-party website you access via the Site.
We collect data from everyone who uses the Site, whether simply as a visitor or as a connected customer with an account when they browse, consult or place an order on our Site.
We collect data directly when:
It is possible to visit the Site without providing any personal information. However, you will not be able to enjoy most of the services offered by the Site.
To place an order, you need to create a customer account. To do so, you must supply the following information: sex, surname, first name, email, password, date of birth, and accept our data protection policy.
You must then indicate your billing and delivery address. To process your order, we need your correct name, address and payment card details. To confirm receipt and dispatch of your order, and more generally to communicate with you, we need your email address and your telephone number. Your email address is also used to identify you (via your login) when you log in to your customer account.
Like most other commercial websites, we also collect your data indirectly and automatically through ‘cookies’.
Cookies enable us to collect and process namely the following: your IP address, your connection data, your browsing data, your preferences and interests, email delivery and message ‘read’ confirmation, information about your connection terminal (computer, tablet, telephone) and your Internet connection (example: type and version of your browser and operating system), date and time of your visits, products you viewed or searched for.
Other data may also be collected by our subcontractors, as in the case of updated information received from our carriers and other third-party delivery companies concerning deliveries and addresses, used for updating our databases, optimising processing when you next order, and being able to contact you more easily.
The Company keeps your data only for the period necessary for the purposes set out in Paragraph 2 and in accordance with legislation and regulations. The length of time we store your data differs depending on the data in question; the nature and purpose for which it is collected being likely to affect how long it is kept. Similarly, certain legal obligations impose a specific retention period.
When you sign up to our newsletter, we keep your email address until you unsubscribe.
With regard to your user account, your billing data and all documents related to orders are kept for a period of ten (10) years from the end of the tax year in which you placed your order.
We keep the rest of your data for a period of five (5) years from your last contact with us. This period begins from the time of either your last order, your last connection to your customer account, your last call to customer services, your last email to customer services, your last click on a hyperlink to an email sent by VHS, the last time you placed items in your basket without making a purchase, or from receipt of a positive reply to an email asking if you wish to continue receiving marketing communications at the end of the five (5) year period.
Upon your request, your user account for the Site will be deactivated, and all personal data used to identify you will be anonymised, and as such we will no longer, permanently and irreversibly, be able to identify or contact you. Only your billing data will remain accessible for a period of ten (10) years.
Beyond the retention periods mentioned above, your data will be anonymised and retained exclusively for statistical purposes.
The Company does not sell the personal data of those who use its services and the Site.
Only the Company receives your personal information. This data, whether as an individual piece of information or as a whole, is never shared with third parties, except for police authorities as part of judicial requisitions in connection with fraud prevention, and subcontractors used by the Company to deliver the services it provides.
The Company namely uses subcontractors for the following services:
All subcontractors, service providers and other third parties mentioned above are bound by contractual obligations to ensure your personal information remains confidential and is protected and processed only for the purposes requested by the Company.
Your data is stored on secure servers protected by firewalls and antivirus software.
We have introduced technical and organisational measures designed to ensure the security and confidentiality of your data against accidental loss or unauthorised access, as well as against use, modification and disclosure. Given the particularities of the Internet, we are, however, unable to guarantee optimal security for information exchanged on this network.
While we endeavour to protect your data, we cannot guarantee the absolute security of information sent to the Site. You therefore agree that you when you submit your data, you do so at your own risk. We cannot be held responsible for non-compliance with confidentiality settings or security measures on the Site.
As such, you agree that the security of your information is also your responsibility. For example, you are responsible for ensuring the password used to access your user account is kept secret. It should not, under any circumstances, be given to third parties. Similarly, we recommend you remain vigilant when you disclose information in public areas on the Site, as these may be viewed by anyone who uses the Site.
You are advised that for the needs and purposes set out in these terms, the Company may pass on your personal information to companies located in countries outside the European Union that do not ensure an adequate level of personal data protection. Before transferring information outside the European Union, the Company will introduce any procedure required for obtaining the necessary guarantees for the security of such transfers.
The transfer of information outside the European Union may be carried out notably as part of the following activities:
You have the following rights in respect of your personal information, which you can exercise by contacting us in writing, in any form, using the contact details indicated in Paragraph 1 of the Policy.
When you first log on to the Site, you are notified by a banner at the bottom of your screen that your browsing data is likely to be saved in files known as ‘cookies’.
a. Cookies for which consent is not required
In accordance with the recommendations of the Commission Nationale de l’Informatique et des Libertés (CNIL), the placing of certain cookies does not require prior consent as they are essential for the proper functioning of the Site or for the exclusive purpose of facilitating communication by email. These include session ID and authentication cookies. These cookies are subject without restriction to the present policy insofar as they are placed and managed by the Company.
b.Cookies for which your prior consent is required
This requirement concerns cookies placed by third parties, which are referred to as ‘persistent’ cookies as they remain on your terminal until you erase them or until they expire.
Several measurement tools are used on the Site:
AdWords Help – Data collection and use
AdWords Help – Personalized advertising
AdWords Help – Clear cache & cookies
Google Analytics: Safeguarding your data
Social network sharing cookies are issued and managed by the editor of the social network in question. Subject to your consent, these cookies enable you to easily share part of the content published on the Site, notably via a share application ‘button’ depending on the given social network. Five types of social network sharing cookies are found on the Site:
Your browser also allows you to delete existing cookies on your terminal and even to receive an alert when new cookies are about to be placed on your terminal. These settings do not affect your browsing but mean you lose all the benefits provided by the cookie.
Please familiarise yourself with the numerous tools listed below that are available for managing cookies placed on your terminal.
Each browser has its own cookie management settings. Links to the help sections of various browser menus where you can find out how to change your cookies preferences are as follow:
Chrome : Clear, enable and manage cookies in Chrome
Firefox : Enable and disable cookies
Internet Explorer : Delete and manage cookies
Opera : Cookies
Safari : Safari for macOS, manage cookies, and website data
It is also possible to manage how cookies are placed on your smartphone under the operating system rules.
On iOS : Safari for iOS, delete history, cache, and cookies
On Android : Clear, enable and manage cookies in Chrome